SQL Server Email Alerts Notifications

As  DBAs, we are often required to set up alert notification emails for various tasks. For example, there might be a requirement to set up notification alerts if a particular backup job fails. A while back, I  came across the situation where I was asked to write a script which sent an email alert to a particular group of users if there was an issue with the Transactional Replication. The users were not happy with the alert message generated by the pre-defined alerts introduced by Microsoft in SQL Server Management Studio since they were not able to understand the description of the message – since the body as well as the heading of the email were not easily interpreted. After gathering the requirements, I decided to implement a more functional email alerts system.


  • SQL Server 2005(Except Express Edition) or Above
  • A valid database mail profile.


I identified that  a table named sysreplicationalerts which is present in the msdb database and  contains the entire replication failure alert message. There are around 14 types of alert messages generated for Replication:

  • Replication Warning: long merge over dial up connection
  • Replication Warning: long merge over LAN connection
  • Replication Warning: Slow merge over dial up connection
  • Replication Warning: Slow merge over LAN connection
  • Replication Warning: Subscription expiration
  • Replication Warning: Transactional Replication Latency
  • Replication: agent custom shutdown
  • Replication: agent failure
  • Replication: agent retried
  • Replication: agent success
  • Replication: expired subscription dropped
  • Replication: Subscriber has failed data validation
  • Replication: Subscriber has passed data validation
  • Replication: Subscription reinitialized after validation failure


Create a table named notification_subscribers which contains all the subscriber information i.e subscriber ip address, server name, and general name if there is any for that server.

Script for the same is as shown below:

create table notification_plants
row_id int,
plant_server_ip varchar(100),
plant_server_name varchar(100),
general_name varchar(1000)

Then populate the table with the respective server ip, server name of the respective subscribers as well as if there is any general name. By general name,  consider for example if a subscriber has been created for Newyork location, then in the general name we shall include Newyork.


This step involves creation of a stored procedure named usp_send_replication_alerts which contains the required logic.

First, I created a table named replicationalerts and subscriber_alert_message. I then populated the temporary table named replication_alerts with the data from sysreplication table. This table is present in the msdb database of the SQL Server.

create table #replicationalerts

replication_alert_id int,
[time] datetime,
subscriber varchar(100),
alert_error_message varchar(1000)

Insert #replicationalerts
select row_number() over(order by alert_id),[time],subscriber,alert_error_text

from sysreplicationalerts

where datepart(yyyy,[time]) = datepart(yyyy,getdate())
and datepart(mm,[time]) = datepart(mm,getdate())
and datepart(dd,[time]) = datepart(dd,getdate())

When populating the data, bear in mind that only the current date’s data should be populated. i.e If the script is executed on 23 September 2010 then only those alerts encountered on 23 September 2010 should be inserted into the temporary table.

set @i = 1
select @max_count = max(replication_alert_id) from #replicationalerts


@subscribername=subscriber from #replicationalerts where replication_alert_id = @i


@count = @patindexname-1

@left_subscriber_name = left(@subscribername,@count) from #replicationalerts

@alerterrormessage = alert_error_message from #replicationalerts where replication_alert_id = @i

@alert_message_patindexname = patindex(‘%.%’,@alerterrormessage)

@count_alert_message = @alert_message_patindexname -1

@length_alert_message = len(alert_error_message) from #replicationalerts where replication_alert_id = @i

@final_count = @length_alert_message-@count_alert_message

@left_alert_error_message = right(@alerterrormessage,@final_count-1) from #replicationalerts

@time = [time] from #replicationalerts where replication_alert_id = @i

insert #subscriber_alert_message

select @left_subscriber_name,NULL,@time,@left_alert_error_message

update #subscriber_alert_message

set general_name = a.general_name from notification_plants a inner join #subscriber_alert_message b

on a.plant_server_name = b.subscriber_name
set @i = @i+1


First the value of the variable @i is initialized as 1. Then we determined the max value of the replication_alert_id column present in the temporary table named replicationalerts. While the value of @i is less than or equal to @max_count  the WHILE loop continues and fetches the required information as shown above.

Then a temporary table named #alert_message is created which fetches the data from the temporary table named subscriber_alert_message. It fetches only those data which is between 1 hour.

create table #alert_message

row_id int,
subscriber_name varchar(1000),
general_name varchar(1000),
alert_message varchar(1000)

insert #alert_message

rank() over(order by subscriber_name,alert_message),



The initialized the value of the variable @j as 1 and the WHILE loop continues till the value of the variable @j is less than or equal to the value of @max_count.

set @j =1
select @max_count = max(row_id) from #alert_message

select @mail_subject = general_name+space(1)+’Replication Has Failed’ from #alert_message where row_id = @j
select @message = alert_message from #alert_message where row_id = @j

select @mail_body =

Hi Team,<br><br>
The reason for failure is:<br><br>

BCP Administrator


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4 Responses to “SQL Server Email Alerts Notifications”

  1. Hi Satnam singh,

    grt work Awesome article
    I followed your article but i have one question . how can stored procedure usp_send_replication_alerts can send email automatically whenever replication fails ?

    Right now i can send email when i execute your stored procedure manually like

    EXEC [msdb].[dbo].[usp_send_replication_alerts]

    Any help is appreciated


  2. I would like run this in my environment any step show me error, please help that I need this!!

  3. Hello Satnam Singh…
    I have also the same question as Niranjan.
    How can stored procedure(usp_send_replication_alerts) will send email automatically whenever replication fails??

    right now I have created trigger on sysreplicationalerts and it worked fine for sending mail automatically for define jobs in sql server agent. BUt when I deleted all jobs it didn’t work.

    create trigger send_mail
    on sysreplicationalerts
    after insert
    EXEC [msdb]..[sp_send_dbmail]
    @profile_name = ‘testProfile’,
    @recipients = ‘it.ravi832@gmail.com; ravishankar_405@yahoo.com‘,
    @subject = ‘Error Message’,
    @body = ‘HI ALL !!! HOW ARE YOU’,
    @body_format = ‘HTML’

    And I couldn’t fetch error message.

    I have same requirements like your company but I am unable to implement it.

    Can you explain your steps.

    Thanks in advance..

  4. Yes Satnam this is very useful, but if any of you have found out how to make this automated to receive an failure message directly when on failure it would be more useful. Should we have any scheduled jobs to kick that msdb exec sp step?

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